How To Print Address Labels From a PDF File [2023]

by Alice Scott - Updated Mar 01, 2023

It’s quick and easy to print address labels from a PDF file. This quick guide shows you how to print Avery 5160 Labels / 8160 address labels from a PDF file.

Video: How to Print Mailing Labels from a PDF File

How to Print Address Labels from a PDF File

Step-by-Step Guide: How to Print Your Own Address Labels from a PDF File

Step 1 : Open the Labels PDF file

Find the Mailing Labels PDF file on your computer, and double-click the file to Open it.

How to Print Address Labels from a PDF File - Step 1: Open the Labels PDF File
How to Print Address Labels from a PDF File – Step 1: Open the Labels PDF File

If you already have Adobe Reader on your computer, the file will Open after you double-click on the file name.

If you don’t have Adobe Reader, you can download a free version online : Download Adobe Reader

After you Open the PDF file, it will look something like this:

How to print address labels from a PDF File
How to Print Address Labels from a PDF File

Step 2 : Go to ‘Print’ & Your Print Settings

When the PDF file is open, you can get to your Print settings in a few different ways:

  • Go to File > Print , or
  • Click the Right button on your mouse and select Print, or
  • Click on the Print icon

Step 3 : Select ‘Actual Size’

  • When your Print settings window is open, scroll down to the section that relates to ‘Scale’ or ‘Size Options’. (The words used to describe this section vary, depending on what program you use to print your labels).
  • Print Settings normally default to the ‘Fit to Page’ option. We want to change this. When you’re printing mailing labels from a PDF file, you need to change the Scale to ‘Actual Size’.
  • After you change the print Scale to ‘Actual Size’, your mailing labels will align properly and print out perfectly.
How to Print Address Labels from a PDF File
How to Print Address Labels from a PDF File: Step 3 – Print Settings

Step 4 : Print Your Mailing Labels

Now it’s time to start printing addresses on labels!

When you’re ready, put your Avery 5160 Labels/ Avery 8160 mailing labels in your printer, and then Print. Making address labels has never been easier!

Tip: We suggest that you only print 1 page to begin with, so you can make sure everything looks correct before you print ‘All’ your labels.

If you’re having trouble printing address labels, don’t worry; we can print mailing address labels for you and ship them to you!

Please visit our Labels page for more information and pricing, or call us to place an order: 1 866 586 1163

Other Helpful Information

How To Print Mailing Labels From A PDF File FAQs

Can I ask LeadsPlease to add information to the labels?

Yes you can. For example we can add ‘Or Current Resident’ or the birth month month for Turning 65 lists.

Can I use any labels as long as they are 30 on a sheet?

Yes you can. As long as there are 30 labels on a sheet it will work.

Do you provide a ‘How To Print Addresses on Labels’ document for printing labels from a PDF?

Yes we do. When we email you the PDF we attach a ‘How To’ document. If you get stuck please call us +1 866 586 1163 and we can help you!

What is a PDF file?

A PDF File is a "Portable Document File". These types of files are widely used and are popular when sharing documents, because they maintain a concurrent format, regardless of the type of operating system that you use to open it.

Can I use this Guide to print different types of mailing labels?

Yes! This Guide will help you Print any size Mailing Labels. We used Avery 5160 Labels / 8160 Mailing Labels in our Video and Guide, because those are considered one of the most popular, ‘standard’ size mailing labels.

When I print my Mailing Labels, the last row of labels gets cut off and they aren’t printing properly. What am I doing wrong?

If your Labels are getting cut off at the bottom of the page, it might be because you skipped Step 3 : Select ‘Actual’ Size. If you skip Step 3, your Labels will not be aligned correctly, and some of the Labels will get cut off.

Can we help you?

Call us on 866 306 8674

for free expert assistance.